PBU Board Minutes2018-10-08T08:56:08+00:00

Latest Board Minutes:

October 6th, 2018 Board Meeting

Held at: 1055 25th Ave. Vero Beach FL 32960

In attendance:

Mari Colacino-Director

Claire Miller – Director

Chuck O’Hanlon – Vice President

Joe Reid – Director

Dick Habersham

By phone:

Joe Scanlon – Treasurer

Dennis Fitzpatrick- Director

Mari called the meeting to order at 2:30 p.m.              Quorum was established

 

AGENDA

1. Previous meeting minutes reviewed by Mari – unanimously passed

2. Elect a President and Secretary – board voted unanimously to elect Mari Colacino as President and Claire Miller as Secretary and Dennis Fitzpatrick as Treasurer.

3. Moving forward the BOD will meet every second Saturday of the month unless otherwise indicated. 

4. Response expectations on emails between board members. If subject line marked ‘Urgent” a response is expected within 24 hours. 

5. Review Finances – Dennis reviewed the club finances and summarized tax rules for IRS (including sales tax on items sold) for which club is responsible. 

6. Club liability and insurance protection – Joe Reid shared his conversation with insurance agent and his concerns regarding individual coverage for person’s teaching or volunteering during club hours. Also discussed liability of members making repairs on the court. It was determined that the endorsements will be obtained from insurance provider and Joe and Dennis will review and will advise board if an attorney should be consulted. Mari Colacino’s name will replace Ken Roberts. 

7. IPTPA coaches’ agreement with PickleU was reviewed and the board voted unanimously to accept.

8. Membership fees – Board voted unanimously to retain last year fees at $84 annually for new members ( $48 and a $36 initiation fee for new members). Existing members would pay $48 annually. Board also discussed the ongoing negotiation with the COVB to possibly expand our control of courts 24/7 under a 5-year contract

9. Board discussed the condition of the dividing metal fences on north courts as well as the perimeter fence on far south courts. Fences are in disrepair and pose a potential safety risk. Dick will follow up with contractor and report back to board. 

10. A windscreen will be purchased to cover the remaining area on fence between north and south courts on the east side.  

11. Chuck and Dick provided an update on IGC. At this point, work on converting tennis court to 4 pickleball courts has not begun. 

12. Claire and Mari provided update on school’s program. PickleU has collaborated with IRCHS to provide a program to students at the school. There is also a plan to provide an afternoon lesson to IRC P.E coaches, possibly in November. The board voted unanimously for the purchase of 3 nets, a case of balls, and a carrying case to be housed at IRCHS and made available to all schools in district. 26 paddles were previously ordered for school program use. 

13. Board discussed the logistics of purchasing a shed to be housed at the club for storing cooking related items. The city was consulted and had no objection. The 8×8 shed would need to be placed in cement to provide hurricane protection. The shed will go by the shuffle board shed. A permit may need to be acquired but the City will help guide us through it. It was discussed that a large locked box may be an alternative and not require a permit. 

14. Board discussed a club member’s suggestion of holding a friendly ‘club challenge’ event where a higher-level player is paired with a lower- level player. Board agreed this is feasible and no objections were made. Event may occur after January 2019. 

 

 

Next meeting date:                  November 10th, 2018 @ 2:30 p.m.

 

Meeting adjourned at 4:50p.m.

 


 

July 24th, 2018

via conference call

Time of Call to Order

2:01 PM

Present

Present

Present

Present

Present

Present

Present

Quarum >=4 Y____X__ N________

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1055 25th Ave., Right off 12th St. 2 PM

Members Attending

Ken Roberts – President

Chuck Ohanlon – Vice President

Joe Scanlan – Treasurer

Steve Rings – Secretary

Mari Colacino – Director

Dennis Fitzpatrick – Director

Claire Miller – Director

AGENDA

Vote on PBU expansion with the county at IG/SCP

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Election of new board member Dick Habeshian

Process for succession of president

Role of Advisory board moving

Motion by Ken, 2nded Dennis, passed unanimously

Chuck would rather not, need to find replacement

Part 1: Part 2: Caveats:

$10-12K donation from PU

County has 3 years to fund 9+ courts

Must be open to the public

Maintain a scheduling ssystem

May charge for drop-ins

Proceed with pursuit of $10-12K by PU based on agreement with PU

and county

Timeline: prior to Oct 1, 2018

Motion by Ken, 2nded by Chuck, passed unanimously

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forward

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Clarification on paddle purchase

Next meeting:

Adjourned: 3:08 PM

Motion was made to terminate Advisory board immediately by Ken

2nded by Chuck, passed unanimously

PB 101 – 24 paddles w/PB 101 inscription

Ken Motioned, Dennis 2nded

October 6, 2018 Saturday 3:00 PM

 

July 17th, 2018

Pickle U Board Meeting

Time of Call to Order

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1055 25th Ave., Right off 12th St. 3 PM

Members Attending

Ken Roberts – President

Chuck Ohanlon – Vice President

Joe Scanlan – Treasurer Steve Rings – Secretary Mari Colacino – Director Dennis Fitzpatrick -Director Claire Miller – Director

AGENDA

Previous Meeting Minutes Approval

Mari motioned, Ken 2nded Unnaimously passed

Old Business

3:02 PM

Mari called to order, Chuck 2nded

Present

Present
Present
Present
Present
Present
Present
Quarum >=4 Y____X__ N________

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*

Review legality of past votes

$3600 approved for court repairs at Pocahontas
Dennis motioned, Ken 2nded, passed unanimously

A discussion ensued to decide court depreciation by Oct 1, 2018

Advisory Board

Singles play accepted with motion, by Ken, 2nded by Joe, passed

Strike 3C, Article 5 from ByLaws, motion

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New Business

Bookeeprs roll – Not Required

Club Treasurer

Ken made motion to appoint Dennis, Claire 2nded, passed

Club/secretary/administration position

by Ken, 2nded by Joe, passed

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Succession plan for President – Discussion held

Steve agreed to add more duties, including purchasing of paddles and balls

Apprentice paddle for PB 101 discussed, and Steve to get pricing for both

Motion made by made by Ken, 2nd by Joe to look at 24 PB 101 paddles/ passed

Steve to purchase for PB 101 only and any free events

Chuck was suggested being VP

Ken leaving officially Oct 1, 2018

Discussion held noting we have 6 certified instructors plus Prem Carnot

Proposal to be sent to above

Honor Flight

Festival of Trees

Discussion that these are acceptable if run by the person whose idea it is.
Further discussion tabled until next meeting

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Pro lessons, qualifications, who pays a %?

Fundraisers – Recurring and new

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County Expansion progress

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Discussion only:

Fall tournament

March tournament – PU Obligations

Youth School programs

Dues 2019

Housekeeeping : Change of address, PO Box or personal

Other New Business *

South Countky Park at < $12,000

Do we do a revenue share?

Dick Habeshian to make a proposal?

Should we proceed – Next meeting

No, Mari will will be gone until September

Lucy@zerozerostay.net is go to person

USAPA JUNIORS – Handout Issued

Details for USAPA Juniors Pickleball Committee

See Attachment

$36 iniation fee for new members, yearly dues open for discussion

Change from Ken to PickleU

13th st post office suggested for PO Box

Paddles – Sales tax to be included in sales price

3:00 PM

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Next Meeting Date* Time*

Adjourment Time*

Cash at court included

IG is non-taxable

Motion by Dennis, Joe 2nded, passed unanimously

October 6, 2018

5:54 PM Steve Motioned, Ken 2nded, passed unanimously

 

Pickleball University, Inc.

MINUTES OF QTR 1 MEETING OF THE BOARD OF DIRECTORS

March 27, 2018

A meeting of the Board of Directors  of Pickleball University, Inc., a Florida 501 (c)(7) corporation , was held on March 27, 2018 EDT) at the home of Claire Miller.

Directors Present:

 Ken Roberts – President

Chuck Ohanlon – Vice President
Joe Scanlan – Treasurer
Steve Rings – Secretary
Mari Colacino – Director
Dennis Fitzpatrick -Director
Claire Miller – Director

Directors Absent:

None

Call to Order

Steve Rings  called the meeting to order at 3:05 PM EDT and Dennis seconded the motion, which passed unanimously. Steve Rings is recording minutes. A quorum of directors was present, and the meeting, having been duly convened, was ready to proceed with business.

CEO Report

Ken Roberts reviewed the agenda and welcomed everyone to the meeting. Next, Ken Roberts discussed the current status of the company and its progress. A number of questions were asked and extensive discussion ensued.

Agenda

Expansion

Ken Roberts  next provided an update on the overall  progress of obtaining new facilities with the following venues discussed:

Leisure Square

IG Center

Harmony Reserve

Parcel on Old Dixie Highway between 12th and 16th streets, which was favored by the Board.  Ken is following up on this site to see the possibilities of developing it.

Current Facilities

Ken discussed the current courts at Pocahontas Park and the need for repair of the north courts (approx cost $3000). Ken will contact Tim Kirven to move this forward. 

Mari Colacino announced we will be holding a Centennial Celebration March 14-17, 2019 with a 4 day pickleball event that is on the city’s calendar of events.

Financials and Bookkeeping

Joe Scanlon next discussed financials and established the date of Feb 1, 2018 as the start date for the newly formed corporation. A motion was filed by Mari,  seconded by Joe, and passed unanimously to look into hiring an outside bookkeeper to maintain our financial records for IRS filing purposes, and internal informational needs. Dennis will contact Brown & Brown in this regard. 

Director and Officer Insurance

Ken presented to the Board approximate costs of $700-$1000 annually for this coverage. Mari motioned that it be done and seconded by Joe, the Board unanimously agreed. Ken will get at least one quote and Joe will contact Brown and Brown, contact is Trevor. Ken to contact K&K Insurance for a quote.

Waiver Review By Attorney

Joe motioned that our liability waiver be reviewed by an attorney and we inquire if a member that is an attorney with that skill set will help us with this process, Mary seconded that motion, and the vote to accept was unanimous. Steve Rings to obtain examples of similar waivers.

Advisory Board

This group was developed by the Board to field suggestions in writing from the members, by discussing and forming a resolution that would either be moved forward to the Board Of Directors for discussion/approval or rejection or returned back to the applicant. All applicants will have a response back.

Their 1st meeting will be April 10, 2018 and attended by one board member.

Rewards

The Board discussed rewarding faithful volunteers with such items as the Board deems appropriate. Mari approved $50 of various items for the 1st quarter to repeat IG Gatekeeprs as well as T-shirts, including the Pocahontas gatekeepers to show our appreciation, and so they are recognized as those being in charge of play.

New Business

Ken passed out a list of responsibilities that he and Mari currently are performing with positions listed for individuals to assume in the future. Discussion followed with ideas to be submitted at the next meeting.

Adjournment

There being no further business to come before the meeting, the meeting was adjourned by motion of Dennis, seconded by Joe, and vote was unanimous   at 5:24 PM EDT.

Respectfully submitted, Steve Rings, Recording Secretary