PBU Board Minutes 2018-04-01T10:27:49+00:00

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Pickleball University, Inc.

MINUTES OF QTR 1 MEETING OF THE BOARD OF DIRECTORS

March 27, 2018

A meeting of the Board of Directors  of Pickleball University, Inc., a Florida 501 (c)(7) corporation , was held on March 27, 2018 EDT) at the home of Claire Miller.

Directors Present:

 Ken Roberts – President

Chuck Ohanlon – Vice President
Joe Scanlan – Treasurer
Steve Rings – Secretary
Mari Colacino – Director
Dennis Fitzpatrick -Director
Claire Miller – Director

Directors Absent:

None

Call to Order

Steve Rings  called the meeting to order at 3:05 PM EDT and Dennis seconded the motion, which passed unanimously. Steve Rings is recording minutes. A quorum of directors was present, and the meeting, having been duly convened, was ready to proceed with business.

CEO Report

Ken Roberts reviewed the agenda and welcomed everyone to the meeting. Next, Ken Roberts discussed the current status of the company and its progress. A number of questions were asked and extensive discussion ensued.

Agenda

Expansion

Ken Roberts  next provided an update on the overall  progress of obtaining new facilities with the following venues discussed:

Leisure Square

IG Center

Harmony Reserve

Parcel on Old Dixie Highway between 12th and 16th streets, which was favored by the Board.  Ken is following up on this site to see the possibilities of developing it.

Current Facilities

Ken discussed the current courts at Pocahontas Park and the need for repair of the north courts (approx cost $3000). Ken will contact Tim Kirven to move this forward. 

Mari Colacino announced we will be holding a Centennial Celebration March 14-17, 2019 with a 4 day pickleball event that is on the city’s calendar of events.

Financials and Bookkeeping

Joe Scanlon next discussed financials and established the date of Feb 1, 2018 as the start date for the newly formed corporation. A motion was filed by Mari,  seconded by Joe, and passed unanimously to look into hiring an outside bookkeeper to maintain our financial records for IRS filing purposes, and internal informational needs. Dennis will contact Brown & Brown in this regard. 

Director and Officer Insurance

Ken presented to the Board approximate costs of $700-$1000 annually for this coverage. Mari motioned that it be done and seconded by Joe, the Board unanimously agreed. Ken will get at least one quote and Joe will contact Brown and Brown, contact is Trevor. Ken to contact K&K Insurance for a quote.

Waiver Review By Attorney

Joe motioned that our liability waiver be reviewed by an attorney and we inquire if a member that is an attorney with that skill set will help us with this process, Mary seconded that motion, and the vote to accept was unanimous. Steve Rings to obtain examples of similar waivers.

Advisory Board

This group was developed by the Board to field suggestions in writing from the members, by discussing and forming a resolution that would either be moved forward to the Board Of Directors for discussion/approval or rejection or returned back to the applicant. All applicants will have a response back.

Their 1st meeting will be April 10, 2018 and attended by one board member.

Rewards

The Board discussed rewarding faithful volunteers with such items as the Board deems appropriate. Mari approved $50 of various items for the 1st quarter to repeat IG Gatekeeprs as well as T-shirts, including the Pocahontas gatekeepers to show our appreciation, and so they are recognized as those being in charge of play.

New Business

Ken passed out a list of responsibilities that he and Mari currently are performing with positions listed for individuals to assume in the future. Discussion followed with ideas to be submitted at the next meeting.

Adjournment

There being no further business to come before the meeting, the meeting was adjourned by motion of Dennis, seconded by Joe, and vote was unanimous   at 5:24 PM EDT.

Respectfully submitted, Steve Rings, Recording Secretary