Pickleball University Board Meeting

March 19 @ 2:30 p.m.

Location: 1055 25th Ave. Vero Beach, FL 32960

And via FACETIME

Meeting Minutes

1.  Call to order at 2:33
2. Proof of notice
   1. PBU website
3. Approval of February meeting minutes
   1. Motion to approve – Dick; second Steve
4. Determination of a quorum
   1. All members present:  Claire Miller, President; Chuck O’Hanlon, VP (FaceTime); Steve Bull, VP; Dick Haverland, Treasurer; Lynn Ullestad, Secretary, Bob O’Leary, Director; Jeff Earlywine, Director; Dave Caswell, Director
5. Introduction of new members
6. Treasurer’s Report
   1. Emailed by Dick on March 18 for review; $267,337

OLD BUSINESS

1. Banner Policy – PBU has had a banner policy for many years – this is a review of the current policy:
   1. Steve has developed an Excel sheet with all banners, condition of banner, responsible party and date the banner fee was paid
   2. Banner policy will be put on-line at the PickleU site
   3. Several people have sponsored a court for the tournament with banners for $300.  The opportunity to transition these banners to the court fences will be offered as per the banner policy fee scale.
   4. Banner size is restricted to 2 x 4; larger banners are subject to higher fees per the banner policy
   5. PBU has 96 lifetime members.  The “lifetime member” banner needs to be updated to reflect lifetime member names.  
      1. Motion to update the existing lifetime member banner on the south court fence near the gatekeepers to reflect all lifetime member names – Clair; Dick seconds
2. SSIPA Tournament Update
   1. Steve has been working with Tim Cuss of SSIPA to hold a regional tournament at PBU courts.  
   2. There are several models for this tournament with regard to involvement by PBU club members.  Extent involvement will result in revenue for the club.  More discussion around which model we will utilize will be needed.
   3. Halloween weekend 2022 will be the dates of the tournament
3.   Light update for north courts – no update at this time

NEW BUSINESS:

1.  Donations/Sponsorships by the club
   1. Chuck will obtain more information on these opportunities and report back to the board
2.  Court Reserve software (this is not software for reserving courts to play).  Court Reserve will offer many options for billing, member communication, Excel spreadsheets for demographic info, emailing club members, etc.
   1. Roll out explanation of the software to club members via 411 bulletins
   2. Jeff Earlywine will assist with developing a postcard with a QR option for members to learn more about Court Reserve and get to the program for review
   3. By May 1, 2022 all new members will be registered via the Court Reserve software program

ADJOURNMENT at 4:27

Next Meeting:  April 23, 2022